Locations:

  • Financial Module: Students → Student "Name": Payments and Refunds 


Users with the following permissions: 

  • Financial → Received Payments → Add (Refund, Award Refund, RSDR Refund, Returned Check, Tuition Adjustment, Sales Receipt/Refund, Student’s Balances)
  • Financial → Received Payments → View A/R Card


Case:

Some refunds need to be made void.


Problem:

The current refund voiding function in GEGI voids a refund without creating a General Journal Entry transactions. This may lead to the changing of balances within closed periods in different general ledger accounts.


Solution:

After voiding a refund, two General Journal Entry transactions are created:

  1. With the same but reversed (negative) sum on the refund date.
  2. With the same sum on the void refund date.


Those transactions are shown in all financial reports and have an explanation with the number of the refund, voiding of which led to the creation of the transactions:


After canceling a void refund the General Journal Entry transactions are automatically deleted.



Available since 4.44.0 (view release notes)