Locations:

  • Program Details
  • Financial Aid Template
  • Financial Aid Plan


Users with the following permissions:

  • Add Programs
  • Edit Programs
  • Manage Financial Aid Plan Template
  • Create FA Plan without FA Plan Template


Case:

GEGI offers the following program types for the semesters and trimesters:  "Clock Hours", "Non-Term Credit Hours", and "Term-Based Credit Hours". Since 07/01/2023 some programs type changes from "Clock Hours" to "Quarter Credit Hours".


Problem:

Quarter-hours programs have three payment periods in the academic year and are not processed by GEGI, unlike other program types with two payment periods in the academic year.


Solution:

Added the ability to set the "Term Type" value to "Quarters" for the term-based credit hours programs and process those programs the same way as the rest of the programs in the financial aid and revenue aspects.


You can change this program setting on the Program Details page by selecting the Term-Based Credit Hours in the Type of Program field and selecting Quarters in the Term Type drop-down list:



Working with financial aid requires creating a new system FA template for that program type with three payment periods. It can be done on the Financial Aid → Settings → System Financial Aid Templates page.



When adding the new system template, you need to define the number of payment periods in the academic year for that new template. The Quarter Credit Hours type requires selecting three payment periods:

 


After the system template is created, you can use it to create Financial Aid templates for groups and Financial Aid plans for students.


The new program type will be also processed when creating FA Estimates and the College Financing Plan for students.


Available since 4.64.0 (view release notes).