TABLE OF CONTENTS


After creating the draft Financial Aid Plan, the system validates the entered information and can block the Financial Aid plan from being populated in some cases.

This article describes all validation rules and will be updated with any new ones.


Date Limits for Pay Periods in FA Plan


The FA plan will not be populated if the start and the end dates of any of the payment periods within the academic year are not within the award year for that academic year. Such dates will be highlighted after saving:



The following message is displayed when populating the FA plan:



Note: There is a "Populate FA Plan with Dates Outside Award Year" permission to bypass this limitation. Can be set to individual users.


Exceeding Aggregated Limits for Loan Records


The Financial Aid plan will not be populated if a student exceeds the aggregated limit for a Direct Loan (only for Subsidized or Total (Subsidized+Unsubsidized)). The limit is validated using the information from the student’s last ISIR file.

Exceeding both or one of the limits should prevent Direct Loan payments of the corresponding types.


The following message is displayed when populating the FA plan:



Note: There is a "Populate FA Plan when Aggregate Loan Limit is exceeded " permission to bypass this limitation. Can be set to individual users.


Exceeding “Lifetime Eligibility Used (LEU)” for Pell


The Financial Aid plan populating is restricted when a student’s Lifetime Eligibility Used (LEU) has reached or exceeded the limit (600%).

The validation is based on the information from the student’s last ISIR file.

If the student has reached or exceeded this limit, Pell should not be paid. The Pell rows in the student’s Financial Aid plan will be highlighted in yellow and hovering over the row will show the corresponding information:



You will also see a message about the inability to populate the Financial Aid plan:



Note: The "Populate FA with Exceeded Lifetime Eligibility" permission is used to override this limit and can be assigned to individual users.


C-Comment Codes


The Financial Aid plan populating is restricted when the student’s ISIR contains C-Codes: these are the blocking codes that require certain actions from the school’s financial aid staff before the student receives the financial aid.

The student’s ISIR information is checked for every year.


If the student’s Financial Aid plan contains any Comment Codes, the Financial Aid Award Year field is checked because the Comment Codes set and C-Codes may differ for each year. If the Financial Aid Award Year is empty, it will be highlighted in yellow and the population will be restricted:



Note: The Populate FA with "C-Codes" Comment Codes and with Empty Award Year permission is used to override this limitation and can be assigned to users individually.


You will also see a message about the inability to populate the Financial Aid plan if it has any C-Codes:



Note: The Populate FA with "C-Codes" Comment Code permission is used to override this limitation and can be assigned to users individually.



Limitation for Deleting Amounts With Payments From the Financial Aid


If awards that were added to the Financial Aid plan have been fully paid, those amounts are highlighted in green, and you will see a tooltip that informs about the amount for that award corresponds to the amount in the Financial Aid plan:


 

When editing awards that were paid, the system will not allow deleting such awards from the Financial Aid plan and only allows setting the amount to 0:



After the paid award amount is set to 0, the system highlights such awards in red to inform the user about the amount exceeding the one defined in the Financial Aid plan and the student requires a refund:



After the Financial Aid plan is populated, this award and the payment will be also highlighted in red in the Schedule of Funding report (Financial Aid → Award Reports →  Schedule of Funding):



Validating Award Years to Correspond to Payment Periods


The Financial Award Year (Secondary) field allows entering additional award years for the current academic year if the start and the end of the pay periods allow adding awards from multiple award years:



Additionally, the following validations are performed during the Financial Aid Plan populating: 

  1. Award years defined in the Estimated Payments by Payment Period section should correspond to one of the award years from the Financial Aid Award Year (Main) or the Financial Aid Award Year (Secondary) field. Otherwise, the restrictions apply:


  2. The start date of the academic year should be within the award year defined in the Financial Aid Award Year (Main) field, while the end date of the academic year may be within one of the award years defined in the Financial Aid Award Year (Main) or the Financial Aid Award Year (Secondary) field. Otherwise, the restrictions apply when populating a Financial Aid Plan: