TABLE OF CONTENTS


GEGI provides students with the ability to self-enroll into programs manually. 


Self-Enrollment Settings


In the program settings, there is a separate tab for the Self-Enrollment settings that allows to customize the self-enrollment process, approval workflow, and set up the application form fields and required documents: 



Main Settings

  • Allow Self-Enrollment — Enables students to self-enroll in this program through the public enrollment portal. 
  • Create Registration Form — Defines whether a Registration Form should be automatically created when a student self-enrolls, or this step should be skipped.
  • Create Enrollment Agreement— Defines whether an Enrollment Agreement should be automatically created when a student self-enrolls, or this step should be skipped.
  • Documents Upload Timing — Defines whether students are to upload documents before or after completing the payment.
  • Approve to ENROLLED Mode  — Defines whether students should be automatically approved to ENROLLED status after signing all required documents via E-Sign, or they should remain in the ENROLLING status until manually approved by the admission advisor. 
  • Self-Enrollment Draft Link Validity, Days — Defines the number of calendar days a saved application resume link remains valid.


Form Fields


Here you can set up the Application Form fields: define which fields should be included in the form, and which of them are required: 



Documents


Here you can set up a list of documents required to submit an application during self-enrollment: 




Application Flow


After selecting a group on the public Groups Registration page, students will land on the Application Form, which consists of the following: 

  • The Group Details panel at the top showing Campus name, Program name, Group name, Start Date, and Completion Date.
  • The Student Fields section dynamically driven by the Form Fields program configuration.
  • System-required fields (First Name, Last Name, Email) that are always present and marked as required.
  • The optional Notes field (free text).
  • The Next or Pay button depending on the program’s Documents Upload Timing setting (if documents are uploaded after payment the Pay button is shown; otherwise — Next).


On the Documents Upload page (when applicable based on the program settings) students will see a list of required documents as configured in the Documents tab of the program’s Self-Enrollment settings. Students can upload a file or delete a previously uploaded one.


Below the form, the Proceed to Payment or Next button is shown depending on the program’s Documents Upload Timing setting.


Save and Continue Later


Students can save their progress at any step of the application (Application Form, Documents Upload, Payment, and Review) using the Save and Continue Later button.


On the first click, all entered data and uploaded documents are saved, and a resume link is sent to the student’s email. On subsequent clicks, the progress is saved without re-sending the email.


Clicking the resume link restores the application exactly where the student left off, with all data and documents intact, and allows editing before continuing.


The validity period of the resume link is configured in the Self-Enrollment Draft Link Validity, Days school setting.