Locations:

  • View Attendance
  • Add Row to Attendance Log
  • Attendance Log: Add Hours to Students
  • Grading: View or Record Grades
  • Grading in Clinical Rotation: View or Record Grades


Users with the following permissions:

  • Education → Attendance: Edit Students Attendance
  • Education → Clinical Attendance: Edit Students Clinical Attendance
  • Education → Grading: Edit Grades
  • Education → Clinical Grading: Edit Clinical Grades

 

Case:

Users may not edit attendance and grades for completed or dropped students. The system doesn't have set warnings to notify users.

 

Problem: 

How to prevent and warn users of such limitations?


Solution: 

Added the limitation for managing attendance and grades for non-active students.

Note: Not active students are the students at one of the following stages: NOT STARTED, DROPPED, DROPPED Transferred, LOA, LOA Transferred, COMPLETED or GRADUATED. More information about student stages of pipeline you can find in the following article: What are the stages of pipeline? How many types of stages of pipeline are there?.

The editing fields for such students are not active:


Clicking the info icon near student name will display the pop-up message with the reason why the information cannot be edited. Additionally, clicking the create a request link in the message will automatically create a request for the customer support related to being unable to edit the attendance or grades:



This limitation can be ignored only with a special permission.

For grades:

  • Edit Grades for Students in NOT STARTED Stage of Pipeline in Group
  • Edit Grades for Students in DROPPED Stage of Pipeline in Group
  • Edit Grades for Students in DROPPED Pending Stage of Pipeline in Group
  • Edit Grades for Students in DROPPED Transferred Stage of Pipeline in Group
  • Edit Grades for Students in LOA Stage of Pipeline in Group
  • Edit Grades for Students in LOA Pending Stage of Pipeline in Group
  • Edit Grades for Students in LOA Transferred Stage of Pipeline in Group
  • Edit Grades for Students in COMPLETED Stage of Pipeline in Group
  • Edit Grades for Students in GRADUATED Stage of Pipeline in Group


For clinical grades:

  • Edit Clinical Grades for Students in NOT STARTED Stage of Pipeline in Group
  • Edit Clinical Grades for Students in DROPPED Stage of Pipeline in Group
  • Edit Clinical Grades for Students in DROPPED Pending Stage of Pipeline in Group
  • Edit Clinical Grades for Students in DROPPED Transferred Stage of Pipeline in Group
  • Edit Clinical Grades for Students in LOA Stage of Pipeline in Group
  • Edit Clinical Grades for Students in LOA Pending Stage of Pipeline in Group
  • Edit Clinical Grades for Students in LOA Transferred Stage of Pipeline in Group
  • Edit Clinical Grades for Students in COMPLETED Stage of Pipeline in Group
  • Edit Clinical Grades for Students in GRADUATED Stage of Pipeline in Group


For attendance:

  • Edit Attendance for Students in NOT STARTED Stage of Pipeline in Group
  • Edit Attendance for Students in DROPPED Stage of Pipeline in Group
  • Edit Attendance for Students in DROPPED Pending Stage of Pipeline in Group
  • Edit Attendance for Students in DROPPED Transferred Stage of Pipeline in Group
  • Edit Attendance for Students in LOA Stage of Pipeline in Group
  • Edit Attendance for Students in LOA Pending Stage of Pipeline in Group
  • Edit Attendance for Students in LOA Transferred Stage of Pipeline in Group
  • Edit Attendance for Students in COMPLETED Stage of Pipeline in Group
  • Edit Attendance for Students in GRADUATED Stage of Pipeline in Group


For clinical attendance:

  • Edit Clinical Attendance for Students in NOT STARTED Stage of Pipeline in Group
  • Edit Clinical Attendance for Students in DROPPED Stage of Pipeline in Group
  • Edit Clinical Attendance for Students in DROPPED Pending Stage of Pipeline in Group
  • Edit Clinical Attendance for Students in DROPPED Transferred Stage of Pipeline in Group
  • Edit Clinical Attendance for Students in LOA Stage of Pipeline in Group
  • Edit Clinical Attendance for Students in LOA Pending Stage of Pipeline in Group
  • Edit Clinical Attendance for Students in LOA Transferred Stage of Pipeline in Group
  • Edit Clinical Attendance for Students in COMPLETED Stage of Pipeline in Group
  • Edit Clinical Attendance for Students in GRADUATED Stage of Pipeline in Group
When saving attendance with the special editing permissions the information is saved with a warning:



Editing grading, in this case, will bring the warning as well and the changes can be applied using the Ignore and Save button:



Available since GEGI v4.7.0 (view release notes).