Balance Due Calculation — is the form that is filled after a student is expelled. The form is filled with information about charges, payments, attended hours, and the total balance is calculated.


The form is filled on the Data in Group page for students in DROPPED or LOA Dropped stages of the pipeline. The Balance Due button opens the Balance Due Calculation page with some of the prefilled data from the student’s information:

  • Balance Due — the dates used in the form and the information about the student’s attendance in the group.
    • Date — the form submission date.
    • Start Date of Core Program —  the date of the start of the tuition in the group.
    • Last Date of Attendance — the last attendance date.
    • Dropped Date —  the date the student’s status has changed to DROPPED / LOA Dropped.
    • Date Balance Due — the due date when debt should be paid by the student
    • Total Hours Attended in Program — the total number of hours attended in the group. Only for the students in the groups of the programs with clock hours.
    • Per Hour Charge — the cost of 1 hour of tuition (only for groups of the programs with clock hours). Calculated automatically based on the charge value in the Program Cost table set as Tuition Fee and the total group hours. Can be entered manually using the edit icon. Hover over to see tooltips for more information.
    • Total Completed Calendar Days — the total number of completed days in the group. Only for the groups in the programs with credit hours.
  • Program Cost — the list of the Enrollment Agreement charges grouped by the charge name.
  • Charges — the list of the A/R charges grouped by the charge name. The charge defined as a Tuition Fee can be entered manually using the edit icon or calculated automatically as follows:
    • For the credit hour programs — the charge is divided into periods based on the FA Plan and is calculated using the Pay Period table.
    • For clock hour programs — the charge is calculated as Total Hours Attended in Program * Per Hour Charge.
  • Pay Periods — the sum of the A/R charges for the period and the period completion percent. Only for the credit hours programs.



The Program Cost and Charges fields allow adding or deleting charges.


The calculation can be downloaded as a PDF using the corresponding button, but only if all fields are filled either automatically or manually.




The Note value for the PDF form is configured using the Balance Due Calculation Note on the School Settings page.