GEGI Student Management System (version 2026.02)


Accounting: 

  • Automatic Charging: Added email notifications to confirm when automatic charging is enabled or disabled for a student: "Online Payments: Automatic Charging Enabled" and "Online Payments: Automatic Charging Disabled". Additionally, once automatic charging is enabled, all online payment-related emails and receipt PDFs now include supplemental automatic payment details: the date the student agreed to automatic charging, the next scheduled charge date and amount, and instructions on how to disable automatic charging.
  • Online Payments: Added the ability to void credit card payments for users with the corresponding permission. After voiding, the payment amount is set to $0, and the original amount is shown in the parentheses as "$0.00 ($100.00 Void)". Deposited payments can not be voided.
  • Revenue: The "Tuition Repeat" revenue is now calculated correctly across multiple modules in "Term-Based Credit Hours" programs.


Education:

  • Attendance: Added the ability to track input break durations for classes with the "Class Schedule" attendance type.
  • Education: Improved the course roster accuracy by excluding students who completed courses in previous groups, unless the course has a "Tuition Repeat" charge, or the student has manually entered attendance or grades in the new group.
  • Enrollment: Added a separate tab for "Self-Enrollment" settings to the program settings. It allows customizing the self-enrollment process, approval workflow, and set up the application form fields and required documents. 
  • Withdrawal Worksheet: Values for the "Hours Scheduled as of LDA" and "Hours Absent as of LDA" columns are now calculated automatically, taking into account hours in the classes scheduled up until the date of LDA.


Enrollment:

  • Uniforms: Added the "Number of Days After Start to Request Uniform Ordering Link" program setting to configure the delay before the ordering link request is sent after a student’s start date.


Financial Aid:

  • College Financial Plan: Added support for the award year 2026-2027.
  • FA Estimate: Added mandatory "SAI", "Dependency Status", and "Grade Level in College" fields to FA Estimate creation, with automatic population from ISIR data.
  • FA Estimate: Added support for specifying credit-granted students and selecting credit-granted courses during the FA Estimate creation.
  • FA Plan: Added mathematical rounding of the Pell academic year amount for credit-based programs before distributing across payment periods.
  • FA Plan: Added the automatic draft version creation when a new ISIR file is imported for a student with an existing populated FA Plan.
  • FA Plan: Updated the "Direct Educational Costs" cells to display the adjusted amounts when charge adjustments are applied, with total rows reflecting the adjusted values.
  • FA Tracking Form: Added the ability to unresolve resolution required codes.
  • FA Tracking Form: Added the "Credit Balance Authorization" panel with fields for tracking student and parent Title IV credit balance choices upon enrollment and withdrawal/graduation.
  • FAH Requests Report: Added the ability to request the students’ Financial Aid history from the "ISIRs" report.
  • FVT/GE Reports: Added a "Program Length in Weeks" setting in the program’s "FVT/GE Reports" section to allow specifying the exact number of weeks. 
  • Originate & Disburse: Added the automatic update of disbursement records according to the changes in the FA Plan during population.
  • Originate & Disburse: Updated the automatic DRI setting to skip $0 disbursements and added a new "Disbursement Amount is $0" reason to the "DRI Not Set Reason" filter on the Disbursements report.
  • SAP: Updated the SAP rules adjustment logic for students with credit-granted, completed, and non-FA courses in clock-hour programs.


Reporting System: 

  • DFPI – California Resident Annual: Added the new "DFPI – California Residents Annual" report in the Reporting System. The report allows users can to track and report payment agreement activity for California resident students by calendar year in compliance with the California Department of Financial Protection and Innovation (DFPI) requirements.


We continuously work on bug fixes and performance improvements. The information about such fixes and improvements is usually not included in the release notes. If you encounter a bug or performance issue that prevents you from working or makes your work difficult, please contact us to ensure we know about it.

The release process and the rules of enabling new features are described in the following article: GEGI Release Process.