GEGI Student Management System (version 2026.06)


Version 2026.06 is currently in development and is planned to be completed by 06/25/2026. This table of contents will have further additions and the final version will be published on 06/25/2026.



Education:

  • Courses: Added the validation to prevent saving a course if "Total Clock Hours" is set below the already scheduled or attended hours. Users will see an error message prompting them to reduce scheduled classes before lowering the course hour limit.
  • Transcript: Added the optional "Transcript Minimum Grade, %" field at the course/program and course/group levels; if a student’s final grade falls below the threshold, the course hours are excluded from total completed hours on the transcript.


Financial Aid:

  • FA Overview Report: Renamed the "FA Tracking Report" to "FA Overview Report". Added new columns: EA Modified Date, EA Populated Date, FA Plan Modified Date, FA Plan Populated Date, Credit Granted, Days Outstanding, File Clear Deadline, Comments, Financial Aid Advisor, and document status columns showing whether documents are signed. Added the "Show in FA Overview Report" setting to document types to control which documents appear in the report. Added two system presets: "FA Tracking Report" with the original columns and "Program Default" with all columns.
  • FA Plan PDF: Added the new "Financial Plan PDF Headers" list (Admin → Lists) for managing section headers in the FA Plan PDF. Added the "Financial Plan PDF Header" dropdown to the payment settings to assign each payment type to a specific section. Payments are now grouped in the FA Plan PDF by their assigned header in the configured display order.
  • O&D: Added the ability to send originations to COD when disbursements are in the "Accepted" or "Corrected" status.
  • FA Tracking Form: Added the automatic population of the "Credit Balance Authorization" field from signed e-sign documents.


Reporting System:

  • DFPI: California Residents Annual: The report now correctly counts transferred students once, preventing duplicate entries across AM/PM and Drop/LOA transfers.
  • Financial Reports: Added the new "Nevada Quarterly Report" for tracking quarterly enrollment and CPE fees due for Nevada-licensed programs.
  • IPEDS Reports: Added the "12-Month Enrollment (E12) Report" (part B) to the Reporting System.
  • IPEDS Reports: Added the "Cost I (CST) Report" (part C) to the Reporting System. 
  • IPEDS Reports: Added the "Completions (C) Report" to the Reporting System.
  • SB70 Annual Report: Added three new student demographic fields to the report — "First Generation", "Student Parent", and "Foster Youth". The fields are also available at the "Lead Details" page, "Search & Order" filters, and presets on the "Leads & Students" page.


Placement:

  • Placement Records: Added the "Licensure Exam Taken" filter to the "Search & Order" panel. Added the "Licensed and Employed" block to the "Summary Information" panel with the "Not Licensed", "Not Taken Exam", and "Licensed and Placed" fields.
  • Reports: Added the JRCERT: Placement Rate Report.



We continuously work on bug fixes and performance improvements. The information about such fixes and improvements is usually not included in the release notes. If you encounter a bug or performance issue that prevents you from working or makes your work difficult, please contact us to ensure we know about it.

The release process and the rules of enabling new features are described in the following article: GEGI Release Process.