GEGI Student Management System (version 4.91.0)


Accounting:

  • 1098-T: Added the “Needs Corrections” option to the "Form 1098-T" filter in the report to identify students whose current data differs from their published forms.
  • Financial Reports: The "Official Student Start Date" and "Official Completion Date" columns now display data from all student groups, with the group name shown in parentheses in the following reports: Aging Summary Billing, AR Aging Summary, AR Table, Customer Balance Summary, Customer Balance Summary Billing, Deferred Revenue. Sorting has been disabled for these columns.
  • Online Payments: Added automatic charging reminders that notify students N days before their next scheduled charge. The period is configurable in the "Automatic Charging Notification, Days" school setting.
  • Online Payments: In the student profile under "Financial" → "Payments & Refunds" tab the "Confirmed by Student" field in the "Automatic Charging" panel now displays "Yes" or "No" instead of using a checkmark for "Yes" and a dot for "No", eliminating the confusion about whether the student has consented to automatic payments or not.
  • Revenue: Users can now filter records using a standardized "Show" dropdown ("All" or "Attention Required") across all the revenue reports: Revenue Budget, Revenue, Revenue Variance, Deferred Revenue, and 90/10 Revenue Percentage.


Billing:

  • Balance Due Reminders: Added separate email templates for current due ("Financial: Payment Due Reminder") and past due ("Financial: Balance Past Due Reminder") payment notifications. The new "Period for Due, Days" setting works alongside the "Period for Overdue, Days" setting to automatically send appropriately toned reminders based on the payment status.


Education:  

  • Attendance: Added the geolocation verification for the QR code attendance check-in method.
  • Attendance: Added the "Geolocation" attendance check-in method.
  • Books: Added the "MSRP" column to the "Program: Books", "Group: Books" pages.
  • CourseKey: Updated the "Send to CourseKey" option in course settings to send all rotations to CourseKey. The "Send to CourseKey" option has been removed from the "Edit Clinical Rotation" page.
  • Courses Report: Added the "Next Class Number", "Next Class Date", "Is Attendance Complete" columns, updated the "Was Attendance Overdue" logic.


Enrollment:

  • Uniforms: Added the automatic generation and delivery of personalized uniform ordering links when students become ACTIVE.


Financial Aid:

  • Disbursements Report: Added the "CIP Code" and "Edit Code" filters.
  • FA Tracking Form: Updated GEGI to track the "Resolution Required" comment codes instead of C-Flags.
  • FA Plan: Added the automatic calculation for books fee and payment period 1 charges when creating FA Plans without group templates.
  • FA Plan: Added the automatic calculation for tuition fee when creating FA Plans without group templates.
  • FA Plan: Added the automatic calculation of Subsidized and Unsubsidized Loans for non-term credit hour programs.
    FA Plan: Added the automatic population of the award year and ISIR data when creating an FA Plan without group templates.
  • FA Plan: Updated the automatic "Loan Fees" calculation to calculate the difference between gross and net amounts within each payment period separately.
  • FA Plan: Added the top-down distribution rounding logic for automatically calculated "Personal Expenses" and "Food and Housing".
  • FA Plan: Updated popovers for the "Degree/Certificate" and "Grade Level in College" fields for award years 2024-25 and later, and removed the "Degree/Certificate" field for FA Plans with award years before 2024-25.
  • FA Plan Notifications: Added GEGI notifications for students with draft FA Plans and a non-cleared Financial Aid status with direct links to the filtered reports.
  • Financial Aid Advisor: Added the ability to assign an FA advisor to a student. The FA advisor will be reflected after assignment in the “Financial Details” tab and in the following reports: Leads & Students, Education, Financial, FA Tracking Report.
  • Financial Aid Batches: Added the approval, declining, and award creation workflows for batch processing.
  • Financial Aid Batches: Added the automatic COD response processing for batches with "In COD" status, with automatic status updates and notifications.
  • ISIR: Added the ability to upload ISIR files for award year 2026–2027, get data from them, and download the ISIR PDF.
  • SAP: Added a new "Initial Attendance" SAP rule to track attendance for payment period 1 disburse.
  • SAP: Added the automatic calculation of SAP rules for students with credit granted courses in their Enrollment Agreement.
  • School Settings: Added the "Credit Hours per Academic Year" and "Clock Hours per Credit Hour" settings to be able to customize the enrollment status calculation for non-term programs.


Reporting System:

  • BPPE Annual SPFS: The “Amount of FA Received” column now reflects only the financial aid received during the selected reporting period instead of all-time totals, and the “Federal Loan Debt” column now includes Graduate PLUS loans alongside Subsidized Loan Net and Unsubsidized Loan Net amounts.
  • Reporting System was updated to the current version.


Placement:

  • Placement report: Added placement rate and verification rate calculations to the placement report. “No data” is now an option for the “Employment Date” and “Verification Date” filters in the “Placement Record” panel.


We continuously work on bug fixes and performance improvements. The information about such fixes and improvements is usually not included in the release notes. If you encounter a bug or performance issue that prevents you from working or makes your work difficult, please contact us to ensure we know about it.

The release process and the rules of enabling new features are described in the following article: GEGI Release Process.