GEGI Student Management System (version 2026.07)


Accounting: 

  • 90/10 Revenue Percentage: Added the "90/10 Revenue Percentage" section with the "Include in 90/10 Revenue Percentage Report" setting to program settings. When a program is excluded, none of its payments — Title IV or non-Title IV — are considered in the 90/10 calculation.
  • Online Payments: Automatic charges are now skipped when a student’s open balance as of the bill’s due date already covers the scheduled amount (e.g., paid manually). Skipped charges appear in the "Automatic Charges Daily Report" under the new "Skipped Payments" section with an explanation.
  • Student Transfer: When a student transfer is canceled, charges that already have an AR transaction in the destination group now stay visible on the Registration Form and match the AR Card.


Education:

  • Attendance, Grades: Added two new school settings to configure grace periods for attendance/grading notifications: "Notify about Missing Attendance, Business Days after Course Completion" and "Notify about Missing Grading, Business Days after Course Completion" — this allows each school to set its own values.
  • Courses: Added the new "Edit Course Start/Completion Dates in Group" permission. Only users with this permission can edit course start and completion dates in a group. Editing course start and completion dates has been removed from the existing "Edit courses" and "Edit courses in group" permissions.
  • Courses: Added the validation that prevents a course from having both didactic scheduled classes and clinical rotations (CR) set up at the same time. Attempting to add one when the other already exists shows a message asking you to remove the conflicting setup first.
  • Courses: On the "Assign/Unassign Instructors" page for a group, you can now assign or unassign instructors to multiple courses at once — no need to repeat the action for each course individually.
  • Student Education Reports: Added the "Type of Course" filter to the "Search & Order" panel of the "View Student Attendance Report" report, allowing filtering students enrolled in courses of the selected type.
  • Transcript: Added the "Transcript" settings page for choosing which header fields appear and whether academic legend explanations print on the transcript PDF.
  • Transfer Credit Courses: Added a daily email notification when Transfer Credit Courses are added or updated on the student’s page. The notification scope is controlled by three new permissions: own students, own campuses and programs, or all students.


Enrollment:

  • Enrollment Agreement: Added "Institutional Grants" and "Affiliation Discounts" lists for managing grants and discounts per program. Added the "Affiliation Discounts" table to the Enrollment Agreement page. Grants and discounts are now selected from the pre-configured lists and their amounts are not editable directly in the Enrollment Agreement.
  • Enrollment Agreement: Courses with a $0 "Tuition Repeat" or "Not FA Tuition Fee for Core Program" charge are now excluded from the auto-calculated tuition total, preventing false validation errors when populating the Enrollment Agreement.
  • Enrollment Agreement: Added the option to calculate the "Scheduled Completion Date" automatically from assigned courses’ completion dates, selectable per program via thef new "Scheduled Completion Date Source" setting.
  • Uniforms: Added the ability to manually request a uniform ordering link.


Financial Aid:

  • FA Tracking Form: Added the "Latest ISIR Reviewed?" field to the FA Tracking Form for each academic year, with a corresponding column and filter in the FA Overview Report. Added the new "Review ISIRs" permission.
  • Financial Aid Advisor: Added the ability to bulk-assign an FA Advisor to multiple students at once via the "Assign Financial Aid Advisor" action on the "Group: View Students" page.
  • FA Estimate: Added the automatic calculation of "College Grade Level" in the ISIR Data panel, automatic population of the "Interest Rate of Student Loans," and automatic "Number of Payments" calculation for term-based credit hour programs.
  • FA Estimate: Added the "Final Estimate" checkbox and "Final Estimate Date" field to the "Financial Aid Estimate Information" panel. Added the "Rough Estimate Date" field that is automatically set when the estimate is created.
  • O&D: Pell origination records are now automatically blocked from reaching the "Ready" status when the matched ISIR indicates a first bachelor’s degree. Added the "Not Ready Reason" column to the "Pell Records" and "Direct Loan Records" tables. Added "First Bachelor Degree is indicated in ISIR" to the "Not Ready Reason" filter on the Originations report.
  • O&D: Updated the DRI logic for payment period 1 disbursements — GEGI now runs the same daily SAP-based checks used for other payment periods.


Leads & Students: 

  • Lead Details: Added the custom fields to the student "Lead Details" panel. Fields are configurable via the "Leads & Students" → "Settings" → "Lead Details: Custom Fields" menu.
  • Leads & Students: Added the "Date of Birth" option to the "Student Contact" filter. This option can also be saved as part of a filter preset.
  • Student Checklist: Added the "AR Card Balance" field to the "Student Info" section on the "Student Edit Checklist" page. The balance is displayed as a clickable link opening the student’s AR Card page.


Placement:

  • Placement Records: Added the "Pre-Fill Licensure Exam Fields with 'No'" school setting. When enabled, the "Licensure Exam Taken" and "Licensure Exam Passed" fields are pre-filled with "No" when creating a new placement record.
  • Placement Records: Replaced "Employer Contact Number" with "Supervisor Contact Number" and "Employer Company Email" with "Supervisor Email" in the "Proof of Employment" section, presets, and the "Search & Order" panel. 


Student Folders: 

  • E-Sign: Added support for the following embedded PDF field types: "select," "radio," "phone," and "multiple." Added the "phone" field type to the DocuSeal template editor.
  • E-Sign Packages: Added the "Export to CSV" option to the "Student Folders: E-Sign Packages" page, allowing to download the list of e-sign packages as a CSV file.


Reporting System: 

  • Courses Report: Added the "Attendance Overdue Delay Hours" school setting to configure the delay before attendance is flagged as overdue. The "Was Attendance Overdue" column and a course’s listing in "Attention Required" ("My Courses" instructor’s page) now wait until the configured number of business hours has passed since the class ended.
  • IPEDS Reports: Added the "CIP Data" report to the "Completions (C) Report" collection.
  • IPEDS Reports: Added the "Graduation Rates (GR) Reports" collection with the "Establishing Cohorts" report. 
  • SB70 Annual Report: Added the "SB70 Enrollment Summary" report, which aggregates enrollment data into the format required for SB70 compliance reporting, with filtering by campus.
  • Start/Stop Report: Added new permissions to control access to the "Start/Stop Monthly" and "Start/Stop by Students" reports.
  • Students in Progress Report: Updated the report to group data by "Group Name" instead of "Cohort Name". Added unavailability reason columns, the "Placement Rate" and "Licensed & Unemployed" summary panels. Added the "Group Name" and "Graduation Year" filters.


Mobile App: 


We continuously work on bug fixes and performance improvements. The information about such fixes and improvements is usually not included in the release notes. If you encounter a bug or performance issue that prevents you from working or makes your work difficult, please contact us to ensure we know about it.

The release process and the rules of enabling new features are described in the following article: GEGI Release Process.